![]() Each document must be approved by management for suitability for its purpose within the management system. There are certain minimal commonalities between document control variations. This approval process may vary between organizations and even within an organization for various document types. (included in QMS Software like TQA Cloud). ISO 9001:2015 7.5 Documented information Control of Documented Information AKA Document Control vs Control of Records | 7.5.2 Creating and updatingĭocument control requires an approval process. The organization’s quality management system shall include:Ī) documented information required by this International Standard ī) documented information determined by the organization as being necessary for the effectiveness Multiple formats will lead to confusion, delay and failure to conform to specified requirements. When an employee looks at an inspection document it should be clear that this is an inspection document for our company. These same common visual languages that we speak in our everyday life is pertinent to our organizations. Road caution barriers are always a safety orange, we know the yellow stripe on the road versus the white stripe on the road. Think about the traffic signs as you drive on the road, a stop sign is always red and octagonal, the size may vary depending on where you are, but the stop sign is always red and octagonal with white lettering. While no standard specifies a particular format for the document, standardization within an organization is vital. Types of documents could include policies, procedures, forms, technical documents or specifications, drawings and/or inspection documents. Note 3 to entry: This constitutes one of the common terms and core definitions for ISO management system standards given in Annex SL of the Consolidated ISO Supplement to the ISO/IEC Directives From ISO 9000:2015 Document versus recordĭocuments are standardized by the type of document. evidence of results achieved (records (3.8.10)). information created in order for the organization to operate (documentation) the management system (3.5.3), including related processes (3.4.1) Note 2 to entry: Documented information can refer to: Note 1 to entry: Documented information can be in any format and media and from any source. Information (3.8.2) required to be controlled and maintained by an organization (3.2.1) and the medium on which it is contained There are many types of documents and many types of records, but with a simple and effective documented information management system at the foundation of our management system, we can be assured of a much smoother process for implementation and maintenance. In this post “ ISO 9001 Clauses Explained” we dive into Documented information, arguably at the core of any effective management system.ĭocumented information includes not only our documents, but also our records. ![]()
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